New year's resolution: Obliterate repetitive tasks

It's time to stop wasting hours on the mundane and let automation take the wheel—here’s how our new workflow engine can transform your productivity in 2024.

What Repetitive Task Did You Tackle Today?

Did you?

• Generate a client project quote?
• Create an invoice?
• Retype a new hire's information into yet another spreadsheet?
• Confirm IT assets were collected from a terminated employee?
• Send an email or text-based reminder/request?

If any of these sound familiar, you’re not alone. Repetitive tasks are not just mind-numbing, they are that ever-present drain on productivity.  

Unlock Your Productivity With Workflow Automation

Security may be the foundation, but workflow automation is the key to unlocking true productivity. It’s the force multiplier that allows you to set up and automate otherwise repetitive tasks, transforming the way you work.

Back in 2020, we started building GraceBlocks with this very vision in mind. At that time, I shared our 9 Pillars. These pillars have served as our guideposts throughout our development. Today, I’m thrilled to report that we’re contiuing that vision with the full establishment of Pillar #8, Workflow through the introduction of the GraceBlocks workflow manager. This milestone not only supports native automation but also paves the way for our final pillar: Intelligence.

What Can Be Automated through GraceBlocks Workflow Manager?

Here’s how our Workflow Engine can help you automate key tasks and reduce manual effort:

• Creation of new records: Example use case: Automatically generate a new client project quote from initial information received.
• Updating existing records: Example use case: Auto-Calculate and record comission due when a new sales item is sold by a sales rep.
• Replication of data: Example use case: Replicate relevant new employee data to make available for Non-HR use cases for other departments.
• Sending emails and/or texts: Example use case: Send on brand styled and formatted quotes to customers and collect their approval (with automated reminders).
• Purging records (GDPR): Example use case: Automatically delete outdated candidate and employee data to aligned to GDPR and record retention guidelines.
• Task creation (including approvals): Example use case: Assign onboarding tasks to managers when a new hire starts work.
• User account creation and role assignments: Example use case: Set up user licensed role-based accounts in GraceBlocks automatically.
• Calling webhooks: Example use case: Send a new invoice into Quickbooks via Zapier webook integration.
• Scheduling routines: Example use case: Every day, trigger a zapier webhook to search reddit for leads. 
• Calling Gemini AI: Example use case: Take my routine reddit results from the prior action, summarize and score them. If the score is greater than 6, load these result into into my Block, triggering a notification if the score is seven or higher.

What Our Workflow Engine Is Already Doing

Our workflow engine has been a massive focus for us for the better part of the last 12 months. It has been quietly evolving over the past six months as we've been perfecting it with select clients before making it widely available, and the results have been remarkable. In the coming weeks, we’ll share customer journeys that showcase how automation has transformed their operations—from reducing manual effort to achieving faster, more accurate outcomes.

Imagine a Path Lit by Automation

If repetitive motions are still slowing you down in 2024, let us guide you to a path illuminated by automation. Whether you’re looking to streamline approvals, simplify data entry, or ensure compliance, our Workflow Engine can help you reclaim your time and focus on what truly matters.

Stay tuned as we unveil more stories of transformation and show how workflow automation can be a game-changer for your organization. Here’s to a productive, automated year ahead!

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